Machinery Regulation Checklist: Digital Instructions

How to use it

Pick one machine model, ideally your best seller, and run the list for it. What fails for one model usually fails for all of them.
Items marked Required come straight from Article 10(7). Items marked Good practice are what keeps a requirement true over ten years.
Your ticks stay in this browser tab only. Print the page to keep a record or to pass it on.

0 of 20 checked

Get my report

1QR code and access

The machine carries a marking that tells users how to reach the digital instructions, for example a QR code. Required
The marking is on the machine itself. Packaging or an accompanying document is used only where marking the machine is not possible. Required
The page the marking opens clearly names the machine model the instructions belong to. Required
A short web address is printed next to the QR code, and the address is on a domain you control. Good practice

Read the guide: QR code and access

2Download, print, save

Users can download the complete instructions and save them on a phone or laptop. Required
The instructions print legibly on a normal office printer. Required
A saved copy opens without internet, so it works during a breakdown. Required
Instructions embedded in the machine's software can also be printed, downloaded and saved. Required

Read the guide: Download, print, save

310 years online

The instructions stay online for the machine's expected lifetime and at least 10 years after it was placed on the market. Required
A revision does not remove the version a machine shipped with. Old versions stay reachable. Good practice
You know, in writing, what happens to the pages if you change website, platform or provider. Good practice

Read the guide: 10 years online

4Paper copy on request

A buyer who asks at the time of purchase receives the instructions on paper, free of charge, within one month. Required
Buyers can see how to ask for paper, and every request is logged with its date and delivery date. Good practice

Read the guide: Paper copy on request

5Language

The instructions and safety information are in the language each member state where you sell requires. Required
The page opens in the user's language first, with the other languages one tap away. Good practice

Read the guide: Language

6Consumer machinery

You have assessed whether non-professional users can, under reasonably foreseeable conditions, use the machine. Required
If they can, the safety information essential for putting into service and safe use ships on paper with the machine. Required

Read the guide: Consumer machinery

7Ownership and process

One person or team owns publishing and updates of the instructions. Good practice
The right version is published before the machine ships, not after. Good practice
QR labels are printed from your machine list, not made by hand one by one. Good practice

Your report

Get your report for this machine model.

Tick what you already have, then leave your work e-mail. Your report opens right here.

Open requirements first, then good practice
Each gap with the guide that explains it
Save it as PDF for your team

Questions and answers

Do we have to use digital instructions?

No. Paper stays allowed. The six conditions apply only if you choose to provide the instructions digitally, which most manufacturers will do for at least part of their documentation.

From when does this apply?

Regulation (EU) 2023/1230 applies from 20 January 2027. Machines placed on the market from that date must meet it. Türkiye applies the same rules from the same date through the Makine Emniyeti Yönetmeliği.

Is a PDF on our website enough?

It can meet the download and print checks. It usually fails on the others: no marking that leads to the right model, no plan for ten years when the website changes, and no record of paper requests. Run the list and see which checks a plain PDF leaves open.

Does this list replace legal advice?

No. It is a practical aid built from the text of Article 10(7). Check your specific machines and markets with your conformity assessment team or legal adviser.

All six conditions for digital instructions

Each condition on its own page: the rule, what it means in practice and the common mistakes.

1QR code and accessMark on the machine how to reach the instructions, for the right model.
2Download, print, saveUsers must be able to print, download and save the instructions, even in a breakdown.
310 years onlineKeep the instructions online for the machine's lifetime and at least 10 years.
4Paper copy on requestA buyer who asks at purchase gets a paper copy free of charge within one month.
5LanguageInstructions in the language the member state sets, clear and easy to understand.
6Consumer machineryMachines non-professionals can use need essential safety information on paper.

Tools for choosing and checking

Checklist 20 checks across the six conditions. Tick them off or print the list.
Platform comparison Three kinds of platforms, 12 criteria and the questions to ask every vendor.

See it with your own machine.

Send us one manual. We set up that machine's QR page and show it to you the same day.

For information only, not legal advice. Regulation (EU) 2023/1230 applies from 20 January 2027.

Send a manual Platform comparison